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JOB APPLICANT PRIVACY NOTICE

INTERNATIONAL COFFEE TEA, LLC JOB APPLICANT PRIVACY NOTICE

Effective Date: [August 10, 2026]


International Coffee & Tea, LLC d/b/a The Coffee Bean & Tea Leaf® (“ICT,” “we,” or “our”) provides this job applicant privacy notice (“Applicant Privacy Notice”) regarding the collection, use, and disclosure of job applicants’ personal information in connection with our job recruitment, application, and hiring processes and activities.


We recognize and respect your privacy and are committed to protecting it. If you are a job application, please read this Applicant Privacy Notice carefully. Please note we maintain separate privacy notices for consumers and employees. You may review our general consumer Privacy Notice applicable to the use of our Online Services, including the use of our website and mobile application, by visiting https://www.coffeebean.com/policies/privacy-policy

Information We Collect From Job Applicants
This Applicant Privacy Notice applies to information we collect that identifies, relates to, describes, references, is reasonably capable of being associated with, or could reasonably be linked with, directly or indirectly, a particular individual who is or was a job applicant to ICT (“Personal Information”). If you choose to apply for a position with us, we may collect the following categories of Personal Information from you:

CATEGORY EXAMPLES 
Identifiers First and last name, alias, address, email address, telephone number, date of birth, driver’s license number or other governmental ID numbers, IP
address, username and password for any ICT-related job applicant account, signature, vehicle information, financial information such as credit history (for certain roles), familial information like names and contact details, last four digits of your Social Security number or any personal identifiers you provide to us in relation to your employment or potential employment with us.
Employment and Education Related Information Employment and Education Related Information
Information provided in your job application or resume, including but not limited to your employment history, educational history (including institutions, degrees, and transcripts), qualifications, skills, professional memberships, licenses, trainings and certifications, references, recommendations, work-related contact information, desired salary, work availability and preferences, interview notes, foreign language capabilities, and results of any pre-hire assessments, tests, or evaluations.
Geolocation Data None collected.
Biometric Information None collected.
Sensory Data Voicemails, audio or video interview recordings, surveillance camera footage from interviews at our facilities, or other similar audio or video information.
Inferences We may infer characteristics regarding an applicant’s preferences, behaviors, aptitudes, and capabilities during the hiring process based on other types of information collected.
Internet, Browsing, or Similar Network activity We may collect information regarding your interaction with our website, including through the use of cookies and similar tracking technologies, including cookies, software development kits (SDKs), pixels, web beacons, tags, conversion API (CAPI),
location-identifying technologies, and other similar technologies. You may learn more about our use of such technologies by viewing the section titled “Information Collected by Tracking Technologies” in our consumer Privacy Notice.
Other Information Submitted With Your Application Any other information about you that you voluntarily provide to us during the hiring process.
Medical Information Information you voluntarily provide to us, including information about your medical condition or disability status for potential accommodations.
Information About Protected Classification To the extent permitted by law, we may collect information that you voluntarily provide to us regarding your protected classification, such as gender, race/ethnic origin and/or veteran status, in order for us to conduct equal opportunity monitoring. Providing us this information is entirely voluntary, and your application will not be affected in any manner if you decline to provide it. If you choose to provide such information to us, the information will be kept and remain anonymous, will not be used to evaluate you, and will not be used for the purpose of inferring any characteristics about you.


Within the past 12 months, we have collected the above-listed categories of Personal Information from job applicants. We will not collect additional categories of Personal Information beyond those listed above without first providing you notice. Personal Information does not include information excluded from the scope of “personal information” or “personal data” under applicable privacy laws. We do not sell or share your Personal Information that we collect as part of the application process to any third parties, and we have not sold or shared such Personal Information within the past twelve (12) months.

Where We Collect Your Information From


We may collect these categories of Personal Information from the following sources:

  • Directly from you, such as from your job application and any other materials or information you provide to us during the application process.
  • From recruitment-related service providers who help us process applications. For example, as part of the application process, we may require applicants to submit their application through an outside service provider’s talent recruitment online platform that we utilize. Such service providers’ platforms contain their own privacy policies, which we do not control, and we encourage you to read to understand how they may use your information.
  • Publicly available sources, such as the Internet, social media, and public records
  • Automated tracking technologies if you visit our website or mobile app during the application process.
  • Surveillance and recording technologies, if you visit any of our facilities or leave us a voicemail during the application process.
  • Government or administrative agencies.

How We Use Job Applicants’ Personal Information

We collect the above-referenced categories of your Personal Information to
facilitate application, interview, and hiring processes and enable us to make
hiring decisions regarding qualified candidates. For example, we may use the
Personal Information to:

  • Evaluate your qualifications and candidacy for the position(s) that you
    applied for.
  • Confirm the information submitted in your application is true and
    accurate.
  • Communicate with you about your application and candidacy.
  • Conduct a pre-employment background check.
  • Comply with applicable employment laws and recordkeeping requirements.
  • Improve our existing recruiting and hiring processes.
We may also use your Personal Information to fulfill other “business purposes”
as defined under applicable law, such as to prevent fraud and help maintain the
safety, security, and integrity of our website, mobile application, products and
services, databases, and other technology assets, our facilities and stores, and
our business.
We do not collect or process any sensitive personal information for the purpose
of inferring characteristics about you.

How We Disclose Applicants’ Personal Information

We will not sell or share a job applicant’s Personal Information to any third party.
We may, however, disclose Personal Information we collect about you to certain
service providers. We may utilize our trusted service providers to provide talent
recruitment and analytics services to us. Service providers will only be
permitted to use your Personal Information for the purposes disclosed to you in
this Applicant Privacy Notice, and in accordance with our instructions.

Our service providers may also include:

  • Our Affiliates: We may disclose your Personal Information to our affiliates
    located in the United States or internationally, such as parent, subsidiary,
    and/or other affiliated entities, who are acting in the capacity as our
    service providers. Our affiliates may provide us with support services in
    relation to the processing of your Personal Information in connection with
    the application process, to fulfill the purposes for which your Personal
    Information was collected. This processing activity may include providing
    analytic services, data storage, or similar services on our behalf.
  • Background Check Companies: Personal Information may be disclosed to
    our vendors who provide background check services, to facilitate routine
    background screening of applicants as part of our hiring process.

We will disclose Personal Information when required or permitted by law, such
as in response to subpoenas, court orders, legal process, regulatory or
contractual requirements, government investigations, or discovery requests in
Litigation.

If we are involved in a merger or acquisition or a corporate transaction involving
the sale or assignment of some or all our business, we may disclose the
Personal Information to a purchaser or a potential purchaser as part of due
diligence, but such disclosure will be pursuant to a confidentiality agreement.

Data Retention

If we hire you, then all the Personal Information you submitted as part of your
application, and any other Personal Information we collected about you during
the application and hiring process, will be retained by us as a part of your
employee file. We may use such information to administer the employment
relationship with you, and for any other applicable legal compliance, reporting,
and recordkeeping purposes. We will retain such information for the entire
duration of your employment with us, and for a period of six (6) years thereafter,
or for a longer period if legally required.
If you are not hired by us, then we will retain your Personal Information for up to
two (2) years after the non-hiring decision was made, unless a different
retention period is required by law. During this period, your Personal Information
may be used for internal recordkeeping and reporting purposes. If you apply for
a new position during this period, we may use your already-submitted
information as part of considering you for any new positions.

Your State Privacy Rights

If you are a resident of a U.S. State that has adopted comprehensive consumer
data privacy laws, please review our general consumer Privacy Notice relating to
the use of our Online Services to learn more about your state-specific privacy
rights regarding your Personal Information, and how you can exercise those
rights. Depending on which state you reside in, your rights may include the
Following:
  • Right to Know/Access. You may request to confirm whether we process
    your Personal Information and to access such personal data.
    Right to Deletion. You may request that we delete Personal Information
    you provide. Please note we may deny your deletion request as permitted
    or required under applicable law.
  • Right to Correction of Inaccurate Data. You may request that we correct
    any inaccurate Personal Information about you, taking into account the
    nature of the Personal Information and the purposes of processing your
    Personal Information.
  • Right to Data Portability. You may request to obtain a copy of your
    Personal Information that you previously provided to us and to receive it
    in a portable and, to the extent technically feasible, readily usable format
    that would allow you to transmit the Personal Information to another
    controller without hindrance, where the processing is carried out by
    automated means.
  • Right to Opt Out. You may request to opt out of the sale or sharing of your
    Personal Information or the processing of your Personal Information for
    purposes of targeted advertising.
  • Right to Limit the Use and Disclosure of Sensitive Personal Information:
    You may have the right to request that we limit the use of your Sensitive
    Personal Information to only those uses that are necessary to perform
    the services that you reasonably expect from us.

You may also exercise your rights described above by:

  • Calling us toll free at 1-800-TEA-LEAF (1-800-832-5323)
  • Submitting a request on our privacy rights request form via this link
  • For opt out requests or requests to limit the use and disclosure of
    sensitive personal information, submitting a request via this link

Non-Discrimination

We will not discriminate or retaliate against you for exercising any of your
privacy rights under applicable state law.

Changes to Our Applicant Privacy Notice

We reserve the right to amend this Applicant Privacy Notice at our discretion at
any time. We may change this policy from time to time. When we make changes
to this Applicant Privacy Notice, we will post the updated policy on our Website
and update the policy’s “last updated” date. The new policy will apply to all
current and past job applicants including all information collected before the
date of the change. However, if we make a material change regarding how we
use or process your Personal Information from what was previously disclosed
to you in this Applicant Privacy Notice, we will contact you before doing so and
obtain your consent